Drive File Stream allows you to effortlessly open non-native Google editor files, such as those created natively in Microsoft Office products. Previously, there was no easy way to know if someone else was simultaneously working on a Microsoft Office document. Using Drive File Stream, you will be notified if there is anyone else working on a document and what action, if any you should take. Here are the different notification types you will receive upon opening a Microsoft Office product:
- Safe to edit: No one else is editing.
- Wait to edit: Other people are editing, so your edits will create multiple, conflicting versions.
- New version created: Another editor saved a newer version of the file.
- New version created (conflict): While you were editing the file, another editor also edited it. Click for a side-by-side comparison to help you create one version.
The Drive File Stream update does not stop here; Drive will now show version conflicts should they occur. If your colleague and you are both working on the monthly sales by salesperson Excel document, you will result with conflicting versions and Drive File Stream will show both document version types side by side, with the changes of each. This adjustment will make it easy for you merge the multiple versions of what should be one document.
What this does for users
This radical update to Drive File Stream will have a long-term benefit in reducing the number of document versions, individual and team frustration, and increased ease of collaboration on file types in Google Drive.
How to take advantage of this feature
This feature is exclusively dependent on using Drive File Stream. To use this feature, your organization’s G Suite administrator can turn on or off the option to “Allow users to enable real-time presence in Microsoft Office from Drive File Stream” in the Admin console. Here are some benefits of using Drive File Stream:
- Make individual Drive files available offline
- Use little to no disk space on your device
- Gives access to all files located in your My Drive & Team Drive
- Stream directly from the cloud
This feature is available to Rapid Release and Scheduled Release on October 17th, 2018. Click here to see Google’s feature release calendar.
Looking for help on how to deploy Drive File Stream? Email our team at email@example.com. As always, check back for more updates and exciting things happen in the cloud next week!